DATA PROTECTION & PRIVACY POLICY

Information about you will be collected in a number of ways:

• When you register to use the Services. 
• When you use third-party sign-on to access the Services. 
• When you use the Services in any way.
• When you sign-up to our mailing list.

We collect and process personal information to fulfil a contract with you and to take steps at your request before this:

• Providing you with access to the Services
• Providing information and technical support if you ask for this
• Contacting you with information about changes to the Services
• As required by us to conduct our business and pursue our legitimate interests:
• Giving our customers access to the Services
• Providing dynamic content within the Services, depending on how you use that product or service
• Letting you know about our products and services by post, email, and phone in accordance with your marketing preferences and law relating to direct marketing
• Analysing how you use the Services so we can improve our levels of service and develop future products and services
• Ensuring the security of our websites and information technology systems and protecting our rights.
• Where you have provided your consent:
• Where we need your consent to process any sensitive personal information that you provide to us
• If we need your consent in order to send marketing for our products and services to you
• To place cookies on your device(s) and use similar technologies as described below.

For purposes which are required by law:

• Sharing your personal information in order to comply with legal obligations to which we are subject.
• Where we rely on your consent as the legal basis for processing your personal information, you may withdraw your consent at any time by contacting CebAI@city.ac.uk 

When seeking to rely on your consent as the legal basis for processing your personal information, CebAI will  

• ensure consent is obtained via some type of affirmative action
• ensure consent is requested separately for each individual purpose, and the individual is able to refuse/agree to each item separately
• ensure consent can be withdrawn as easily as it can be given
• retain records evidencing the consent. 

Our Services may collect the following types of personal data about you:-

• Your name and contact information such as address, email address and telephone number.     
• Business contact information (such as your name, job title, organisation, location, phone number, email address, and country).
• Marketing information (such as your contact preferences).
• Account log-in credentials (such as your email address or username and password when you sign up for an account with us).
• Service usage date (such as records of your use of the Services, including pages accessed, time and duration of usage, information related to the browser or device you use to access the Service, including IP address and related identifiers)
• Troubleshooting and support data (which is data you provide, or we otherwise collect, in connection with support queries we receive from you).
• Payment information (including your credit card numbers and associated identifiers and billing address).
• Information provided to us from other sources which you may choose to use to log in to the Services. 
• Information that you upload to the app for processing.

Through the  Services, we will use your information as follows: 

• To fulfil a contract with you or take steps at your request before this:
• Providing you with access to the Service
• Providing information and technical support if you ask for this
• Contacting you with information about changes to the Service
• Processing information provided to generate idea sparks, insights and action plans.

As required by us to conduct our business and pursue our legitimate interests:

• Giving our customers access to the Services
• Providing dynamic content within the Services, depending on how you use that product or service
• Letting you know about our products and services by post, email, and phone in accordance with your marketing preferences and law relating to direct marketing
• Analysing how you use the Services so we can improve our levels of service and develop future products and services
• Ensuring the security of our websites and information technology systems and protecting our rights.

Where you have provided your consent:

• Where we need your consent to process any sensitive personal information that you provide to us
• If we need your consent in order to send marketing for our products and services to you
• To place cookies on your device(s) and use similar technologies as described below.

For purposes which are required by law:

• Sharing your personal information to comply with legal obligations to which we are subject.
• Where we rely on your consent as the legal basis for processing your personal information.
• You may withdraw your consent at any time by contacting info@designsparks.io 

When seeking to rely on your consent as the legal basis for processing your personal information, we will  

• ensure consent is obtained via some type of affirmative action
• ensure consent is requested separately for each individual purpose, and the individual is able to refuse/agree to each item separately.
• ensure consent can be withdrawn as easily as it can be given
• retain records evidencing the consent. 

When uploading information to our site, you remain the proprietary owner of the data you provide. 

We safeguard your data at all stages. We use

• Data Encryption to ensure all data, both in transit and at rest, is encrypted. This means we use secure protocols like HTTPS for data transmission and encrypting the data stored in our databases.

• Access Controls  ensure that only authorised personnel have access to the data and that users can only access their own data.

• We always obtain explicit consent for the storage and processing of  data, and provide  clear options to control data, including options to delete accounts or data.

The app retains personal information it collects from you where there is an ongoing legitimate business need to do so (for example, to provide you with access to the Service, or to comply with applicable legal, tax or accounting requirements).

When there is no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then CebAI will securely store your personal information and isolate it from any further processing until deletion is possible.

Processing of data includes sending the extracted user information to OpenAI’s API service. 

OpenAI does not use data from APIs to train their algorithms and does not retain any ownership of data processed via their API. 

For more details on Open AI’s data policies, you may refer to their Data Usage Policies, Privacy Policy and Terms of Use.

Cookies are files with a small amount of data that is commonly used as an anonymous unique identifier. 

These are sent to your browser from the website that you visit and are stored on your computer’s hard drive. 

Our website and products use these “cookies” to collect information and to improve our service. 

You have the option to either accept or refuse these cookies and know when a cookie is being sent to your computer. If you choose to refuse our cookies, you may not be able to use some portions of our service.

We use session cookies within Sport Sparks products. Session cookies allow users to be recognised within Sport Sparks so any page changes or item or data selection you do is remembered from page to page. 

We store settings for a query, such as language, time filter, and sort by filter. This data is not shared with Third Parties. These need to be accepted by the user for the application to work properly.

Our Service may contain links to other sites.

If you click on a third-party link, you will be directed to that site. 

Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. 

We have no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Links from other websites to our website

• You may create a link to our website from another website, but only if you comply with the following conditions:

• you may only link to the homepage of our website. You must not create a link to any other page of our website, nor frame any page of our website.

• you may only link to our website from a website which you own

• you must not suggest that we have any association with you or that we approve or endorse your website or any of your products or services unless we expressly agree that you can do so.

• We reserve the right to require you to remove any link to our website at any time and without giving you prior notice.

We value your trust in providing us your personal information, and we apply rigorous and commercially acceptable means of protecting it. But no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security.

Your rights

You have rights to your personal data held by Sport Sparks. These include:

Rights to access your personal data to be provided by Sport Sparks within one calendar month – known as a Subject Access Requests. This includes information on:

• A description of your data

• The recipients of your data

•  A copy of your data

Rights to rectification and erasure. 

You have the right to correct any inaccurate personal data held by Sport Sparks. Once information Sport Sparks has collected is no longer necessary for the purpose for which it was collected and processed, you sometimes have the right to have your data erased.

Rights to restriction of processing

You sometimes have the right to restrict the processing of your personal data or object to the processing of your data.

If you wish to withdraw consent for the processing of your personal data or otherwise restrict or object to the processing of your personal data please contact 

hello@sportsparks.io

Rights to data portability. 

You have the right to receive the personal data Sport Sparks holds in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without hindrance from Sport Sparks.

If you have a concern about the way your personal information is handled, you are entitled to lodge a concern with a supervisory authority. In the UK, the supervisory authority is the Information Commissioner’s Office (ICO)

If you have any questions about how Sport Sparks handles your personal information, you can contact Sport Sparks Data Protection Officer via email at hello@sportsparks.io

Our services utilize artificial intelligence systems, including ChatGPT developed by OpenAI, to process user-provided information and generate heuristic reasoning for the purpose of providing creativity suggestions to users. 

While we aim for the suggestions to be helpful, the app does not guarantee that the suggestions will always be accurate, appropriate, or useful. 

The app providers are not liable for any damages, losses, or other consequences arising from reliance on the creativity suggestions provided. 

Use of the suggestions generated by this app is at the user's own discretion and liability. 

Use of our services constitutes acceptance of these liability disclaimers and data processing notifications.

Our services may generate suggestions intended to entertain and educate minors and children under 16. 

However, the appropriateness of suggestions for each individual minor is highly variable. 

The adult user acknowledges that ideas generated by the app may be unsuitable, dangerous, inappropriate physically or emotionally, or otherwise risky for the specific minor. 

The app cannot assess the individual minor's maturity level, sensitivities, or other personal factors. 

The adult bears full responsibility for considering the minor's specific circumstances and developmental ability to filter, assess, and make determinations on the appropriateness of any app-generated suggestions prior to sharing with the minor. 

The adult user must apply their own knowledge and understanding of the particular minor when evaluating potential risks of any suggestion. 

CebAI disclaim any liability for the adult user's implementation of any app-generated suggestion with minors. 

By allowing minors access to the output of our services, the adult user accepts complete accountability for undertaking their own informed risk assessment.

Should you have any concerns about your personal data at Sport Sparks™ please contact us by email via: 

hello@sportsparks.io